EpilaYer Capability
Free-text orders by email? Now automatically in your ERP.
Farmers order by email, traders by fax, cooperatives by phone memo. Every order must be read, interpreted, and manually entered as a sales order. EpilaYer recognizes orders automatically, extracts all relevant data, and creates the pre-filled order in your ERP. The back office reviews and confirms — instead of typing.
The status quo
Every order is manual work
Free text without structure
The farmer writes: Please deliver 2t winter wheat seed, variety Ponticus, delivery week 38 to the farm. No order form, no item number, no standardized quantity. The back office must interpret the email and create the correct ERP transaction.
Multiple entries, multiple error sources
Item assignment, quantity entry, contract verification, pricing, delivery address — every step manual. With 60 orders per day, typos, mix-ups, and forgotten volume discounts add up.
No real-time contract matching
Whether the customer has a running contract, whether the quantity is still within range, whether special conditions apply — the back office checks this in the ERP system. Only then can the order be created.
How it works with EpilaYer
From email to ERP order in seconds
Automatic classification
EpilaYer recognizes incoming emails as orders and distinguishes them from inquiries, complaints, or general correspondence. No rule engine, no keyword matching — the AI understands context.
Extraction and master data matching
Item descriptions are matched against ERP master data. Quantities, delivery dates, and addresses are extracted. Contract assignments and price tiers are automatically verified.
Pre-filled order for approval
The back office sees the fully prepared order in the approval dashboard. If everything matches, one click posts it. For deviations, the system highlights critical points.
Continuous learning
Every manual correction trains the model. After a few weeks, EpilaYer recognizes your item descriptions, customer habits, and edge cases with increasing accuracy.
The difference
Manual before, automatic after
Related processes
More processes we automate in agricultural trade
Parse price lists automatically
Price lists from PDF, Excel, and email are parsed and checked against ERP conditions.
Customer portal with ERP integration
Contracts, prices, and delivery status for farmers and traders in a self-service portal.
All EpilaYer capabilities for agricultural trade
Back to overview: What EpilaYer does for agricultural trade.
How many orders does your back office type in daily?
We analyze your incoming channels and show how many orders EpilaYer can take over immediately. Two weeks, one clear result.